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Abstract Submission

Guidelines for Abstract Preparation and Submission

Dear Colleagues,
I am pleased to announce the deadline for International Beam Instrumentation Conference IBIC 2012 abstracts submission has been extended until July 21, 2012. Please submit your abstracts and register for the IBIC 2012 without delay.

The deadline for the submission of abstracts to IBIC 2012 is:

Sunday, 1 July 2012
Saturday, 21 July 2012

at midnight, Japanese Standard Time (GMT+9hours).
All contributions to IBIC 2012 will be managed using the JACoW Scientific Programme Management System (SPMS). All primary authors must own a profile and associated account within the JACoW Repository, prior to submitting an abstract. Use the link

and follow the instructions to check whether you already own a JACoW profile and associated account.
Create them if necessary.
Once logged into the IBIC 2012 SPMS, please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the Modify Your Profile link.
Submit your abstract(s) by clicking on the Submit A New Abstract link and following the instructions below.
Remember in particular that if your work is accepted for presentation, the title, the authors, and the abstract, as you enter them, will be used in the program booklet, and later in the table of contents and author index of the proceedings to be published on JACoW. Please ensure that this data is correct at all stages.

Abstract Title

Enter the title of the abstract using initial capital letters. For example: “This is a Paper Title in Initial Capital Letters”

Presentation Type

The default for all contributions which are not invited oral presentations is "Poster". The IBIC 2012 PC will select contributions for contributed oral presentation.

Classification of Abstracts

All contributions are grouped by Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference program.

Abstract Text

Text should not exceed 1200 characters.

Special Characters

Since electronic submission over the web does not allow a simple, straight-forward system to enter Greek symbols, superscripts or subscripts. Authors are requested to avoid using them.

Footnotes/Funding Agency

Footnotes should not exceed 200 characters. Enter references to publications as many times as necessary and with a carriage return between each.
Reference to funding agencies should not exceed 200 characters. This field should not be used to request sponsorship at the conference. No carriage returns are allowed. Once the abstract submission is complete, hit "Submit".

Abstract Editing/Entry of Co-authors

After having "submitted" the abstract, a new window allows authors to print, edit, withdraw, and also to enter co-authors and designate their roles: primary/submitting authors (the persons normally contacted on matters concerning the program and the conference organization), presenter/speaker (the person who would present the invited oral/contributed oral/poster), co-author.
If a paper is selected for contributed oral presentation, the role "presenter" automatically becomes "speaker". The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.
It is important to remember to enter all co-authors. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.

Page last modified on July 26, 2012, at 11:07 AM EST