Speaker Guidelines

Visual presentations should be made electronically using the projection equipment provided by the conference.

A Speaker Preparation Room will be located in Room 302 to check presentations on the conference PCs. Speakers are invited to upload their presentation at the very latest on the day before their scheduled presentation time in order to allow verification and transfer to the Conference system. Any special requirements concerning visual aids should be addressed to the Presentation Manager, John Flanagan (john.flanagan@kek.jp) , well in advance of the conference.
See the Guidelines for the Submission of Contributions for information concerning file upload. Please note that in addition to the presentation we require a PDF file of the presentation for inclusion in the conference proceedings.

The following precautions should be adhered to, to ensure smooth running of electronic presentations:

For PowerPoint files, use only TrueType fonts and embed them:

To embed fonts in PowerPoint XP / 2007:

1. Select the Office Button and select Power Point Options.
2. Under Save options, select the Embed fonts in the file checkbox and Embed only the characters used in the presentation.

To embed fonts in PowerPoint XP / 2003:

1. On the Tools menu, click Options, and then click the Save tab.
2. Under Save options, select the Embed True Type fonts check box.

For PDF files, be sure to include all fonts when preparing the PostScript and PDF files, too.

The following software will be pre-installed on the computers for the presentations:

MS Office 2010 and Acrobat Reader will be installed for Windows PCs. Office 2011 and Acrobat Reader will be installed for Macintosh.

Before the Conference starts

Please upload your electronic presentation to our fileserver as early as possible but at latest on the day before the presentation. Name the file with the program code and "_talk" (for example MOCB01_talk.pptx) and then upload in the same way as for papers through your IBIC 2012 account. You can find the program code assigned to your presentation when logging into your IBIC Author Account.

Those authors who are unable to upload to the server should copy the file to a memory stick and bring it to the Speaker Preparation Room (302) at least one day before the presentation.

Note that the computers used for the presentations will be PC's with Windows 7 and Macintosh with Mac OS 10.6 installed. If this will cause you problems, please contact the Presentation Manager John Flanagan as soon as possible.

At the Conference

Those speakers who have not uploaded their files in advance should either upload at the conference. Presentations can be checked at the Speaker Preparation Room (302). Before your session, please check that everything has been loaded and displays correctly. Slides that have been successfully uploaded will be published on the web version of the proceedings without further action on your part.

You may check your presentation at any time during the conference. If assistance is needed, please contact the Presentation Manager or Conference Office.